Job Description

Job Description

Job Description

Position Overview

The Accounts Payable / Accounts Receivable (“AP/AR”) Assistant is responsible for overseeing and maintaining the company’s financial transactions related to both accounts receivable and accounts payable. This position ensures that incoming payments from customers and outgoing payments to vendors are processed accurately and in a timely manner, while maintaining detailed financial records. The role involves collaboration with both internal teams and external clients or vendors to resolve any discrepancies and ensure smooth financial operations.

Key Tasks

Accounts Receivable (AR):

• Process customer payments and ensure correct application of funds.
• Issue invoices for goods and services, ensuring accuracy and timeliness.
• Monitor customer accounts and follow up on overdue payments.
• Reconcile customer accounts and assist with resolving any payment discrepancies.
• Generate AR aging reports and assist with reporting on collections.

Accounts Payable (AP):

• Review, verify, and process vendor invoices and ensure accurate coding.
• Prepare and execute timely payments to vendors and suppliers, maintaining records of all transactions.
• Monitor payment due dates and ensure compliance with vendor payment terms.
• Reconcile vendor accounts and resolve any billing issues or discrepancies.
• Assist in preparing monthly AP reports and cash flow forecasts.

General Duties:

• Support the preparation of financial statements and reports.
• Collaborate with other departments to resolve any financial discrepancies.
• Ensure all transactions are recorded in accordance with company policies and accounting principles.
• Other duties as assigned.

Qualifications and requirements

• High school diploma or equivalent.
• Outlook (required)
• Excel (Required)
• NetSuite (preferred)

Competencies (in order of importance)

• Integrity - requires being honest and ethical.
• Attention to Detail - requires being careful about details and thorough in completing work tasks.
• Dependability - requires being reliable, responsible, and dependable, and fulfilling obligations.
• Cooperation - requires being pleasant with others, and displaying a good-natured, cooperative attitude.

Lines of communication

• The AP/AR Assistant reports directly to the Accounting Lead and/or the Vice President.

Working conditions

• This is a full-time position. Work hours will fall within the Accounting Office’s general business hours: Monday through Friday, 8:30 a.m. to 5:00 p.m. organization's business hours: Monday through Friday.

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