Job Description

Job Description

Job Description

ACCOUNTING ASSISTANT - PAYABLE AND RECEIVABLE

REPORTS TO: A/R MANAGER

Location - Wisconsin or Minnesota

POSITION SUMMARY

The primary purpose of this position is to play a key role in delivering exceptional customer service and support to customers, vendors, and internal staff while balancing the daily needs of the accounting department and office functions.

CORE RESPONSIBILITIES

Must always maintain a professional appearance and attitude. Office Partner (daily breaks, lunch, vacation, & misc. needs)Be Aware of Company Policies and ProceduresSpecial projects and other duties as assigned Accounts Payable: Set up and maintain vendor accounts for accuracyFile and maintain vendor files.Responsible for vendor inquiriesPull and release vendor payables Review vendor statements for accuracy. Enter Direct Shipment POs for vendor payment and generate customer invoicingProcess Credit Memos for customers for returned productsEnter all payables for office supplies, maintenance, service, shop supplies, etc.
Accounts Receivable:Set up and maintain customer accounts for accuracy. Review credit applications and credit reports on our customers.Manage and monitor customer credit limits.Responsible for customer credit hold validations. Assist with collecting past-due accounts. Access online ACH reporting daily to process cash receipt payments- backup. Enter cash receipt payments for checks received daily- backup. Retrieve, acknowledge, and/or submit purchase orders/invoices/credits for customers online portals.Process credit card payments and send receipts to cardholders.Responsible for customer inquiries for copies of invoices/credits/statements, etc. Other Responsibilities:

Obtains revenue by verifying transaction information, computing charges and refunds, and preparing and mailing invoices.

Collects revenue by reminding delinquent accounts and notifying customers of insufficient payments.

Resolves account discrepancies by investigating documentation, issuing stop payments, and adjusting.

Maintains financial security by following internal accounting controls.

Contributes to team effort by accomplishing related results as needed.

CORE COMPETENCIES

Demonstrates the highest level of detail orientation, organizational skills, and the ability to multitask efficiently

Demonstrates a sense of urgency to attain and exceed desired resultsDemonstrates a sense of confidentiality

Willingness to learn and perform any/all work duties

Ability to communicate well with management and coworkers over Teams.Leverage a variety of resources and work through othersAbility to balance simultaneous projects while meeting assigned project timelinesAdvanced oral and written communication skills with the ability to write and edit business correspondenceAble to maintain a high level of confidentialitySelf -directed, detail-oriented, and flexibleForward-looking thinker who actively seeks opportunities and proposes solutionsOther core competencies will be defined by your direct supervisor/manager CORE EXPERIENCE AND EDUCATION

4+ years' experience in accounting.

Self-leadership, interpersonal communication, and relationship-building skills

Ability to handle and prioritize multiple tasks, work under pressure, and meet all deadlines

Exhibit a high level of professional conduct, integrity, and accountability

Must have the ability to make recommendations to effectively resolve problems or issues, by using wise judgment that is consistent.

Proficiency in Microsoft Office

Knowledge in Epicor and Salesforce

Ability to travel as needed for the role, estimated at 10%

MENTAL/PHYSICAL REQUIREMENTS

Ability to be on your feet while performing job requirements

Ability to sit for periods depending on the job requirements.

Frequent alpha/numeric keyboarding.

Ability to use a computer for periods.

Ability to exert up to 10-20 pounds occasionally.

Ability to balance, reach, and grasp as needed for the job.

Ability to crouch, grasp, and lift products above shoulders to lift boxes and products from the floor properly.

WORK SCHEDULE

This position requires a 40-hour minimum work week.

This position is located in the office, not remote or hybrid.

This position is non-exempt.

Job Tags

Work at office,

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