Job Description

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in San Antonio, Texas. This long-term contract position offers the opportunity to support our Learning & Development department by ensuring smooth administrative operations. If you are organized, proactive, and skilled in managing multiple tasks, we would love to hear from you.

Responsibilities:
• Maintain and organize both digital and physical files to ensure accessibility and efficient retrieval.
• Accurately input and update training records and other relevant data into the organization's systems.
• Schedule and coordinate training sessions, meetings, and events, handling all logistics to ensure seamless execution.
• Keep training materials and resources well-organized and up-to-date for easy access.
• Submit and monitor work orders related to training facilities and equipment to ensure timely resolution.
• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries professionally.
• Coordinate and manage calendars to ensure appointments, meetings, and sessions are scheduled effectively.
• Prepare and format documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Assist in creating and maintaining schedules for various administrative and training activities.
• Perform numeric and detailed data entry tasks with accuracy and efficiency.• Proven experience in administrative support or a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage calendars and schedules effectively.
• Excellent communication skills, both written and verbal.
• Capability to handle data entry tasks with precision and accuracy.
• Familiarity with answering inbound calls and providing quality customer service.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.

Job Tags

Long term contract, Work at office,

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