Job Description
Project Assistant
We are seeking an organized and self-motivated individual to be a project assistant to add to our growing organization. Our organization specializes in supplying and installing frames, doors, hardware, and specialties in the commercial sector. As a project assistant, you will be helping upper management perform project related tasks such as order entry, communicating with our vendors and customers, and material tracking. You will also be tasked with communicating with our representatives for vendors to work out pricing discrepancies. You will also be involved with estimating material costs and assembling change orders to send to our customers. You should have knowledge in current office computer programs and be willing to learn industry specific computer programs as well. This position is an entry level position.
Job Duties & Responsibilities
• Maintain positive and professional staff and client relationships
• Answer the phone system, and redirect calls to the proper person
• Welcome any guests that arrive at our office.
• Assist upper management with tasks such as order/data entry, communicating with our vendors and customers, and material tracking.
• Carry out proper documentation and filing for both paper and electronic files
• Help to coordinate material delivery and installation between office personnel and installation crews.
• Handle requests, feedback, and other tasks quickly and professionally
• Maintain strong relationships with vendors
• Ensure specific deadlines are met
Requirements & Qualifications
• High school degree minimum; additional degrees or certifications a plus
• Current in today’s office technology and computer software including Microsoft Office
• Basic math skills
• Good communicator, both orally and written
• Excellent customer service skills
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment
• Detail oriented and exceptional organizational skills
• Professional demeanor
• Flexible to meet the demands of our growing organization
• Ability to multitask effectively and calmly under pressure
• Ability to think on your feet and troubleshoot challenges as they arise
Salary Range
• $12.00 - $20.00 / hr. depending applicable prior experience
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